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Q. What is Safeguarding and Child Protection?

Safeguarding is a multi-strand concept that reaches beyond basic child and adult protection. It is defined in the All Wales Child Protection Procedures as -

  • Protecting children from abuse and neglect

  • Preventing impairment of their health or development

  • Ensuring that they receive safe and effective care, so as to enable them to have optimum life chances

Safeguarding in rugby is implementing the WRU Safeguarding Policy and Procedures to ensure that children and adults at risk have the opportunity to enjoy the sport within a safe and positive environment.

Child Protection is a part of safeguarding and promoting the welfare of children. This refers to the activity undertaken to protect specific children who are suffering or at risk of suffering significant harm as a result of abuse or neglect.

Q. What are my safeguarding responsibilities if I work with children?

You have a duty of care to any child that you work with. This means that you must take reasonable steps to protect the child from harm.

The WRU Safeguarding Policy provides practical advice and guidance regarding a variety of issues such as anti-bullying, social media, transport, overnight stays and taking photographs of children.
If you are a volunteer in a club then you should ensure that children or adults at risk have the opportunity to enjoy the sport within a safe and positive environment.

Q. How do I become a Club Safeguarding Officer?

The WRU are committed to ensuring that every rugby club in Wales has an appointed CSO. If you are interested in volunteering to become a CSO at your club please discuss this with the Club Management Committee, and then contact the WRU Safeguarding Advisor who will arrange to complete the induction and registration process with you.

Q. What should I do if I have a concern about the safety or welfare of a child?

Please see the guidance in the 'When you have a concern - Reporting Incidents' section

Q. Who needs to complete a DBS check?

In a rugby environment, Coaches, Team Managers and First Aiders all have regular unsupervised contact with children and should have an enhanced DBS check completed. Club Safeguarding Officers will also be required to undertake an enhanced DBS check, as a result of their role. There may be other volunteer roles that may require a DBS check, but if you have any queries, please contact the WRU Safeguarding Advisor who will be able to advise you accordingly.

Q. What do I need to do to get a DBS check completed?

Contact your CSO who will provide you with a WCVA Personal Information From for you to complete and return to them. You will be required to produce a minimum of three approved documents to the CSO so that they can verify your identity.

The CSO will the process this application online via WCVA and you will receive a DBS certificate through the post.

Q. What do I do with the DBS certificate?

You need to retain the certificate, but don't need to do anything with it, unless you are contacted by the CSO who may request to see the certificate (this will only occur if the WRU request it as we are notified if there is information contained on the certificate that needs to be examined and risk assessed)

Q. What happens if I have criminal convictions?

This won't necessarily prevent you for volunteering with children. You will be required to provide a copy of the certificate to the WRU for the suitability risk assessment to be completed. If the convictions do not indicate that you may pose a risk to children or adults at risk then it will be cleared as part of the initial risk assessment.

If there is information or convictions that indicate that you may pose a risk to children this will be referred to the Safeguarding Referral Group Panel who will require you to provide additional information such as an explanation regarding the information or convictions and references, so that a full risk assessment can be completed. You will then be notified of the outcome of this investigation.

Q. Will I be able to volunteer whilst the investigation is ongoing?

Yes but you will need to be supervised in line with the WRU Safeguarding Policy. However if the WRU decides that there is a significant risk posed to children or adults at risk then if necessary and proportionate, we can impose an interim suspension whilst the investigation is ongoing. If that is the case both you and the CSO will be notified.

Who verifies the identity of the CSO?

CSO's complete a paper DBS application as they cannot process their own DBS application online. A member of the Club Management Committee i.e. Chair, Secretary or Treasurer can verify the identity of the CSO. Paper applications forms are available from the WRU.

Can a CSO verify the identity of a relative?

No, in this case a paper application should also be completed, and the identity verified by a member of the Club Management Committee (see above).

As a CSO do I need to input the DBS certificate details on the myWRU database?

No, you will however need to ensure that all volunteers are on the database and attached with their role within your club. When the WRU receive notification from WCVA that the DBS certificate disclosure has been cleared, or the disclosure is cleared through the WRU risk assessment process, then the Club Operations Team will update the database with that information to include the certificate number and date of issue.

How long is the DBS certificate valid for?

It's valid for three years, but if a volunteer is convicted of a criminal offence in the intervening period then there is a duty to disclose this information to the CSO and the WRU Safeguarding Advisor for a further risk assessment to be conducted. You may then be required to undertake a further DBS check.


Minis to Millennium

Minis to Millennium

The development of the game in Wales starts at U7 level and follows talent development through to senior representative and community rugby


Club Development

Club Development

Learn more about the changing face of clubs in Wales, the funding options available, and the methods of developing the hubs of the community game


Leisure Rugby

Leisure Rugby

Rugby Camps, Touch Rugby and Rugby Tots are all covered in this section covering wider aspects of the community game and development


Coaching Development

Coaching Development

The WRU Coach Education Programme aims to develop the right coach for every player at every stage of their development in the game


Referee Development

Referee Development

The varying levels of refereeing courses enable prospective referees and touch judges to start or build on the skills necessary to become a bona fide, qualified match official


Find a Club

Club Contacts

Interested in joining a rugby club in Wales? Find contact information for all WRU Member Clubs




The welfare of children within Rugby Union is paramount and the WRU are committed to ensuring the correct policies are adhered to within the game.




The WRU recognises how important volunteers are and wants to be as proactive as possible in supporting, recruiting and developing them as well as providing recognition for their contribution
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